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In Calendars, the Day view can split into one column per room. It shows at a glance which room is busy, which one is free, and which appointment has no room.
Day view with columns Box 1, Box 2, Box 3 and No room, colored appointments, a striped block, and grey hours.

The day by room: one column per room, colors by service, and unavailable hours in grey.

What you will get

You see the day with one column for each active room, choose which rooms to show, and switch to one column per person when you need it. You also know how to read the colors, the grey hours, and the blocks.

Requirements

  • Access to the Calendars module.
  • At least one room. The first one is created in Calendar setup →, inside Appointment types: when you create a type with New type, check Needs a room or fitting room and type the Room name.
  • To add more rooms, open More settings in Calendar setup → and use Rooms and equipment.

See the day by room

1

Open Calendars

In the side menu, select Calendars.
2

Switch to Day

At the top, choose Day. A switch with Rooms and Team appears.
3

Choose Rooms

Select Rooms. The day splits into one column for each active room.
4

Check what has no room

The No room column gathers appointments with no room assigned. It only appears when there is one.
An appointment with two rooms appears in both columns. Eva does not book two appointments in the same room at the same time, so a room column has no overlapping appointments.

Show or hide rooms

In the left column, the Rooms list has a checkbox per room. Unchecking it hides that room’s column and its appointments; they do not move to No room. If you hide them all, the day says so and Show rooms turns them back on. To see people instead of rooms, select Team in the same switch. Each person in the Team list gets a column, and what has nobody assigned goes to Unassigned. Eva remembers your choice in this browser. If your workspace has no rooms, the switch says All and Team.

How to read each column

  • The color is the service. Each service has its color, and the services of the day are listed above the columns. An appointment with no service is grey.
  • Grey hours say Unavailable. They are outside that room’s hours. If the room has no hours of its own, the Business hours apply.
  • A striped block says Blocked. It is an appointment in a room with no customer and no service, such as maintenance.
  • Each card shows the customer, the service, and the time, with the initials of who attends.
The To-dos button, at the top, opens your tasks in a panel next to the columns.

On your phone

On a phone, the day shows one room at a time. A button per room appears at the top; select one or swipe sideways to change rooms. On a wider screen, all the columns show side by side.

How to know it worked

  • In Day, with Rooms chosen, you see one column for each room you left checked.
  • Each appointment appears in its room’s column, with its service’s color.
  • Appointments without a room appear in No room.

If something goes wrong

Your workspace has no active rooms yet. Create the first one from Appointment types with Needs a room or fitting room.
That room is hidden. In the Rooms list of the left column, check its box again.
The appointment has no room assigned. Open it to review its details.
The room does not open that day, or the room’s hours do not cover those hours. Check the Business hours in Calendar setup →.

Next steps

Create and organize events in your calendar

Let your customers book on their own